Michigan  Federation  of College Democrats  Constitution

(Drafted  March 31,  2010 – Amended  January 26, 2019)

We,  the College  Democrats of the  State of Michigan,  in order to unify the  youth voice and advocate  on behalf of students in our  state and across the nation, hereby  establish this Constitution.

ARTICLE  I. NAME

Section 1.
The name of this organization shall be the “Michigan Federation of College Democrats,”  hereinafter referred to in the document as MFCD.


ARTICLE  II. PURPOSE

Section 1.   
The  MFCD, as the chartered arm of the College Democrats of America, pledge to support the philosophy and purpose of the College Democrats of America.

Section 2.
The  MFCD, as the college caucus of the Michigan Democratic Party, pledge to adhere  to party rules. All rules and bylaws of the MFCD shall be consistent with the Rules of the  Michigan Democratic Party and shall be available upon request to any member of the MFCD.

Section 3.
The MFCD shall serve as an advocacy group and collective voice for the students of the State of Michigan and shall work to expand the presence of the Democratic Party on college campuses across the state through coordinated campaigns and initiatives.

Section 4.
The MFCD may propose, endorse, and/or comment on those candidates, ballot  initiatives, measures, or actions impacting the students of the State of Michigan.  Motions concerning these matters shall be addressed using the voting process outlined  in Article V of this Constitution.


ARTICLE  III. MEMBERSHIP

  1. Section 1.

    1. Membership shall be open to all active members of a chartered chapter of MFCD.

  2. Section 2.

    1. An Executive Board shall be elected by the membership as enumerated in Article IV of this Constitution.

  3. Section 3.

    1. Chartering In order to maintain accurate records and credential members for any voting procedure, the MFCD shall implement a chartering process. This process shall be used purely for record keeping purposes and shall not be used to exclude individuals or groups from MFCD.

    2. Any student at an accredited Michigan college or university may request chartering  application from the Executive Board. The Membership Director shall be responsible for maintaining a chartering application that shall be available upon request to the general public. Any chartering application created by the Membership Director shall include the name of the organization, the mission of the organization, short-term and long-­term goals for the organization, and a roster of student leadership.

    3. In order for individual chapters and chapter members to be eligible for any  voting procedure, a chartering application shall be submitted at least 30 days prior to the general membership meeting in question.

    4. Chapters have the right to revoke their charter with MFCD by way of chapter e-board vote. In doing so, the chapter voluntarily forfeits their membership rights.

      1. A chapter can rejoin at any time by simply doing the application process again.


Article IV. EXECUTIVE BOARD


Section 1. Members of the Executive Board

The Executive Board shall be comprised of the following positions: President, Vice President, Treasurer, Communications Director, Secretary, Programs Director, Membership Director, Regional Directors, Political Director, and Chief of Staff.


Section 2. Elections

  1. Elections shall be held annually in conjunction with the MFCD spring convention.

  2. Should the MFCD fail to hold a spring convention, elections shall be held at the most immediate Michigan Democratic Party convention.

  3. The MFCD chapters present shall elect a temporary convention chair to oversee the election of the MFCD officers.

  4. In order to vote in an MFCD election, a chapter must be accredited by the Secretary at least fourteen (14) days prior to the election.

  5. An accredited chapter shall be allowed to cast their vote through absentee ballot, which must be submitted 12 Hours before the election,  or through a designated proxy member of that chapter via the president of the chartered chapter

  6. Candidates for office must file an Intent to Run Statement to the Secretary at least fourteen (14) days prior to the election.

  7. Should the Secretary intend to run in the election, the aforementioned duties will be reassigned to a member of the executive board who will be graduating at the end of the semester in which the election is held who is approved by a simple majority (50% +1) of the executive board.

  8. Nominations from the floor shall only be permitted for positions in which there is no candidate who has filed unless a ⅔ vote is cast by accredited chapters present to allow floor nominations.

  9. Candidates and members of the Executive Board must be a member of their respective chapter to be eligible to seek office.

  10. The President and Vice President shall be of different genders pursuant to MDP Rules.

  11. Each accredited chapter shall be allocated three (3) votes for each office.

  12. A simple majority of votes cast by accredited chapters shall be required for election to an Executive Board office.

  13. If a candidate does not receive a majority of votes, a runoff election shall occur between the two candidates receiving the most votes immediately following the first election.

  14. Elections for office shall be in the following order:

    1. President

    2. Vice President

    3. Treasurer

    4. Communications Director

    5. Secretary

    6. Programs Director

    7. Membership Director

    8. Political Director

  15. Upon the adjournment of the election proceedings, the newly elected members of the Executive Board shall have their terms begin.

Section 3. President

The President shall:

  1. serve as the principal representative of MFCD.

  2. serve as the chair of the Executive Board and the general membership.

  3. serve as an ex officio member of all subsidiary bodies of MFCD.

  4. appoint any members to the Executive Board with a majority approval from the Executive Board.

  5. carry out mandates, policies, and directives of the Executive Board and general membership.


Section 4. Vice President

The Vice President shall:

  1. assist in determining the goals and direction of MFCD.

  2. assist the President in the administration of MFCD.

  3. serve as an ex-officio member of all subsidiary bodies of MFCD.

  4. assume the duties of President in the event of, death, resignation, or removal from office.

  5. take on projects of their choosing with the consent of the President.


Section 5. Treasurer

The Treasurer shall:

  1. assist in determining the goals and direction of MFCD.

  2. create and maintain a budget of MFCD funds.

  3. maintain and report regularly on the finances of MFCD.

  4. be responsible for the implementation of the fundraising goals of the MFCD as set by the Executive Board.

  5. take on projects of their choosing with the consent of the President.


Section 6. Communications Director

The Communications Director shall:

  1. assist in determining the goals and direction of MFCD.

  2. be responsible for the implementation of the communication goals of MFCD.

  3. serve as the MFCD liaison to media.

  4. maintain the MFCD web presence.

  5. manage all social media accounts pertaining to MFCD.

  6. appoint with the consent of the Executive Board a communications team and subsequent Deputy Communication Directors.

  7. manage any additional external communication for MFCD.

  8. take on projects of their choosing with the consent of the President.


Section 7. Secretary

The Secretary shall:

  1. assist in determining the goals and direction of MFCD.

  2. prepare and publish meeting minutes of all Executive Board and general membership meetings.

  3. maintain all records of MFCD including chartering applications and any forms completed by chapters.

  4. assist the President in the preparation of agendas for MFCD meetings.

  5. act as a parliamentarian for MFCD meetings.

  6. oversee the Constitution to ensure continuity and its biannual review.

  7. create and publish a monthly newsletter for the general membership.

  8. manage any internal communication for MFCD.

  9. take on projects of their choosing with the consent of the President.


Section 8. Programs Director

The Programs Director shall:

  1. assist in determining the goals and direction of MFCD.

  2. coordinate and execute the planning of all conferences, conventions, and retreats of MFCD.

  3. assist chapters in coordinating events.

  4. be responsible for the implementation of the programming goals of MFCD as set by the Executive Board.

  5. shall appoint with the consent of the Executive Board a planning committee for statewide events and also chair the committee.

  6. take on projects of their choosing with the consent of the President.


Section 9. Membership Director

The Membership Director shall:

  1. assist in determining the goals and direction of MFCD.

  2. be responsible for the implementation of the membership goals as set by the Executive Board.

  3. determine the chapters in each region pertaining to Regional Directors within two (2) weeks following the election with the approval of the Executive Board.

  4. oversee all Regional Directors.

  5. take on projects of their choosing with the consent of the President.


Section 10. Regional Directors

The Regional Directors shall:

  1. assist in determining the goals and direction of MFCD.

  2. oversee all chapters in their region as prescribed by the Membership Director.

  3. maintain regular contact with each chapter in their region.

  4. assist all chapters in their region in their endeavors.

  5. serve as an ex-officio member of the planning committee under the Programs Director.

  6. relay information from the Executive Board to the chapters in their region.

  7. take on projects of their choosing with the consent of the President.

  8. be appointed by the President  and confirmed by a simple majority (50% +1) chapters in the region.

  9. be a voting member of the Executive Board


Section 11. Political Director

The Political Director shall:

  1. assist in determining the goals and direction of MFCD.

  2. be responsible for the development and implementation of the political and legislative goals and priorities of MFCD.

  3. identify issues on the state and local levels that affect college students and organize any efforts to affect those issues.

  4. act as a liaison between MFCD and the political campaigns that are endorsed by MFCD  and organizing any campaign activities on behalf of MFCD to such campaigns.

  5. monitor all races relevant to college students on the local, state and federal level and make regular reports to the Executive Board.

  6. advise members of the general membership on opportunities to become involved in the political and legislative process.

  7. act as liaison to other progressive political action organizations under the direction of the President.

  8. take on projects of their choosing with the consent of the President.


Section 12. Chief of Staff

The Chief of Staff shall:

  1. be appointed by the President and confirmed by the Executive Board.

  2. assist in determining the goals and direction of MFCD.

  3. assist the President in their duties as pertaining to internal management of MFCD.

  4. coordinate meeting times of the MFCD Executive Board.

  5. assist the President and Secretary  in the preparation of the agenda for MFCD meetings.

  6. take on projects of their choosing with the consent of the President.


Section 13. Appointed Positions/Committees for executive board

  1. People for the positions may be nominated by any member of the executive board, and confirmed with the president's consent. Nominees will then be confirmed by a simple majority.

    1. Nominations are open to anyone in the general membership.

  2. Anyone can serve one one or more of the committees/positions

  3. No limit to number of people on a committee

  4. Each Committee can have 1 deputy director to serve under the chair(s) to direct and lead the committee.

Section 14. Removal from Office

  1. Cause for removal shall be defined as malfeasance, misfeasance, or nonfeasance of assigned duties, being convicted of a felony, or upon other grounds found by the Executive Board to constitute sufficient cause.

  2. To initiate the removal process, the following must occur:

    1. Any Executive Board member may charge the officer with the reasons for their removal during a meeting of the Executive Board,

    2. The officer in question shall be offered the opportunity to defend themselves in front of the Executive Board,

    3. The Executive Board shall vote on the motion to forward it on to the general membership with a simple majority vote deciding if the recommendation is made,

    4. The Secretary shall schedule a general membership meeting via person or video conference call to address any recommendation for removal,

      1. Should the Secretary be the officer in question, the President shall manage the removal proceeding.

    5. A two thirds supermajority of the chartered chapters is required to remove the officer.

      1. If a chapter(s) is not active or non responsive within 2 weeks then  proceedings may go on without them, and they will be excluded from being added to the total chapter count

  3. Should the officer be removed, the office shall be declared vacant and the position will be filled accordingly.


Section 15. Vacancies

  1. A vacancy shall be declared if a member of the Executive Board dies, resigns, or is removed from office.

  2. The President shall have the authority to fill any vacancy by appointing a nominee from the general membership and must do so within two (2) weeks of the vacancy being declared.

  3. The Executive Board shall be required to vote to approve the nominee by a simple majority vote within two (2) weeks of the appointment by the President.



ARTICLE  V. MEETINGS AND PROCEDURES


Section 1.
The MFCD shall convene at least two general membership meetings each academic  year. Notification shall be sent by the Secretary to the Presidents of the chartered  chapters at least 30 days prior to the general membership meeting.

Section 2.
No less than a simple majority quorum of the chartered chapters shall be present in order for the MFCD to conduct business.

Section 3.
During meetings of the general membership each chartered chapter shall  receive one vote for each motion (with the exceptions of elections as outlined in Article  IV). The President of each chartered chapter or his or her designee shall cast the vote for his or her chapter.


ARTICLE  VI. PARLIAMENTARY  PROCEDURE

Section 1.
The most recent edition of Robert’s Rules of Order (RONR) shall govern all issues not  expressly addressed in this document or additional rules adopted by the MFCD.


ARTICLE  VII. AMENDMENTS AND CONSTITUTIONAL REVIEW

Section 1.

Amendments to this Constitution shall be proposed by any member of the general membership.
Section 2.
Amendments must be presented to the Secretary of the MFCD prior to their presentation on the floor of any general membership meeting.

Section 3.
Motions concerning Amendments to this Constitution shall be addressed using the voting process outlined in Article V of this Constitution.  Proposed Amendments shall become valid and supersede this Constitution upon approval by a two-thirds supermajority of those chartered chapters voting at a general membership  meeting.

Section 4.
This Constitution shall be reviewed biannually or at the behest of the general membership.